Contract Coordinator

ID# DCNJ27176

dinaliC is an international consulting firm specialized in projects for numerous industries. We are dedicated to provide contract and permanent opportunities for skilled professionals in their area or areas of expertise


Responsible for managing the end-to-end contract paperwork process. Responsible for contract process quality control and sending executed contracts and amendments as appropriate to third parties. Perform data entry and pull reports from tracking database(s). Contact third parties to follow-up on contract and amendment execution. File and update on-site paper files as needed. 

Principal Responsibilities: 

  • Review, administratively finalize (headers/footers/file name consistency) watermark and protect contracts and amendments. 
  • Print, assemble, and track contracts, amendments, mass mail and other relevant documents 
  • Manage site mailings and other correspondence to sites as assigned 
  • Secure appropriate signatures of contract documents via departmental processes 
  • Update and maintain tracking databases with necessary relevant contract information 
  • Run reports to find contracts and amendments still outstanding and then follow-up with them for signature 
  • Run reports and monitor databases for data integrity and quality 
  • Organize, store, archive, and retrieve files for contracts, payment documentation and other relevant documents 
  • Maintain electronic repository of contracts and related documents 
  • Archive documents to third party repository 
  • Assist in data gathering and analysis 
  • Recognize processes improvements and communicate as appropriate 
  • Comply with requests from QA and auditors under guidance of analyst/manager. 
  • Mentor and train new contract assistants 
  • This is not an exhaustive, comprehensive listing of job functions. Other duties may be performed as assigned. 


  • Bachelor’s degree in appropriate scientific or business discipline preferred 
  • 1- 2 years experience and/or equivalent competencies in pharmaceutical industry/clinical research 
  • Must have a working knowledge of the clinical development process 
  • Contract management experience a plus 
  • Exceptional organizational skills 
  • Excellent communication skills (both oral and written) 
  • Ability to work effectively in cross function teams 
  • Working knowledge of PCs (MS Office suite at a minimum) 
  • Fluency in English is required 
  • Must demonstrate innovative spirit, have strong interpersonal skills, and ability to prioritize and accomplish a large volume of work 
  • Previous experience working in virtual teams preferred 

Position Details:



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